Information for authors

Please, prepare the abstract and your paper very carefully. Abstracts will be published in the Abstract proceedings. Attendees will select presentations/sessions according to them. The abstracts will be available on WEB pages before the event.

Note that Full papers, Tutorial proposals, Communications (extended abstracts) and posters should be in the GraVisMa format uploaded before the deadlines.

Step 1 - paper registration and submission
use: http://confreg.zcu.cz/GraVisMa/

• Register your personal data as soon as possible - we will keep you updated with information related to this event - note that your e-mail address is used for communication - avoid aliases etc.
• Register your paper, title, abstract (part of the paper registration - plain ASCII TEXT, max 200 words., list ALL authors, their e-mails etc.) in advance.
  Select the session of your contribution properly.
• NOTE that Title of the paper, list of authors, their e-mails and the abstract cannot be changed/modified latter on.
• Authors are fully responsible for correctness of the upload.
• Send the Copyright Transfer Form (CTF) to the Conference office by an ordinary air-mail.
  (not registered, no DHL etc.). Upload the CTF to WEB server as well.
  

Step 2 - after contribution acceptance

• Paper acceptance is based on anonymous peer-to-peer reviews. Reviewers usually requires some changes, corrections and additions - please, respect their requirements and make the appropriate changes to your paper.
• Upload your FINAL version to the WEB server with the REBUTAL (comments how did you react to the reviewers comments).
  Please, use the REBUTAL form template and submit it in the PDF format.

Step 3 - after the venue

Presented papers:

• will be published in the proceedings with ISBN and sent for indexing by Thompson Reuters/ISI WoS and others.
• will be available on WEB - no access restriction to enable wide dissemination and use

Download templates

• Template.doc (MS Word)
• Template.pdf (PDF version)
• REBUTAL.doc (MS Word)
• Copyright Transfer Form (PDF Version) - scan it, fill it, upload it and send it by air-mail

We do not support the TEX formats - please, see below for some hints below, if you need to use the TEX

Please, note that a paper without Copyright Transfer Form (CTF) filled in, signed and delivered to the workshop office cannot be sent for a review. CTF should be uploaded to the WEB server and sent by ordinary (unregistered) air/surface mail to: UNION Agency, Na Mazinach 9, CZ 322 00 Plzen, Czech Republic.
The original CTF should be sent by unregistered air-mail and it should be delivered before acceptance decision - we will notify you, if the original CTF does not arrive by that time.
The original CTF is needed for the legal purposes.

All papers are carefully anonymously reviewed by members of the International Program Committee and by the External Review Board members.

• Accepted FULL papers (limit 8 pages A4) will be published in the  Full paper proceedings with ISBN.
  Presentation 15 mins + 5 mins. discussion.

• Accepted COMMUNICATION papers (limit 8 pages A4) will be published in the Communication paper proceedings with ISBN.
  Presentation 10 mins.

• Accepted POSTERS - good papers not accepted as full or communication papers (limit 4 pages A4) - will be published in the Poster proceedings with ISBN.
  Usually, posters describe on-going projects.
  If you intend to submit a paper directly as a poster, the title of the paper should begin with POSTER: .....

Proceedings are sent for indexing/abstracting to INSPEC, IEE, ISI, AIMS, INIST and others for citations index and other purposes.

The submission server can be slow last 2 weeks before the deadline.
Please, count with a slow upload.
Store your files at the server, download your files back and check the correctness of the upload as soon as possible.

What you should consider before uploading your paper

• Contributions are reproduced directly from the electronic form using PDF version 5 (NOT higher). Therefore, it is necessary to keep the format guidelines as much close as possible.
• Standard A4 format is used - paper sheet 210x297 mm (8,27"x11,69") - portrait style,
  margins: left, top, right 25 mm (0,98") , bottom 35 mm (1,38") - PLEASE, CHECK MARGINES and PAGE SIZE VERY CAREFULLY.
• The paper should be checked by the Acrobat Reader EUROPEAN/UK version for version 5 - compatibility check- especially if you use Asian or Arabic fonts etc.
• All the fonts used must be included in the PDF file.
  Set the density to 300 or 600 dpi in the Acrobat Option!
• DO NOT LOCK the file for writing, we need to include some text - page numbers etc.
• Please, consult SET_PDF_1.pdf for setting your PDF generator - you can measure distances - use it, please.
• If you use MS WORD
  1. go to OPTIONS/GENERAL/ and select measurement units - Millimeters
  2. go to FILE/PAGE SET UP/Paper - select A4 and apply to WHOLE DOCUMENT,
  3. go to FILE/PAGE SET UP/Margins - select margins required and apply to WHOLE DOCUMENT
• Submitted paper should not exceed 2 MB. Use strictly .pdf uncompressed. 
  Do not compress is it, please, the upload accepts only PDF uncompressed.
• You can upload Additional File-1 - it should be compressed by ZIP - please, check that there is no virus!
• Upload CTF as Additional File-2 in the PDF format.

• Do not upload "Extended Abstract" style papers
• The paper should be carefully prepared, formatted according to the guidelines and checked by a native English speaker if applicable.
• Both versions (affiliated with names, institutions etc. and anonymous) of the paper should be uploaded before deadline.
  Anonymous version will be sent for reviews, affiliated version is used checking technical issues that might occur in proceedings preparation period, formatting etc. (there is a short time to solve technical problems if occur)
•  

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Hints for the TEX users:

Please, read the "How to generate PDF" notes prepared by Petr Lobaz if you use TEX (click here). Please, modify the Copyright box according to the TEMPLATE ! (no ISBN, No ISSN etc.)
Feel free to use TEX template at http://web.informatik.uni-bonn.de/II/ag-klein/people/zach/latex/ - but no guarantee  - please, change the copyright box).

Hints for the PDF users:

PLEASE CHECK THE PAGE SIZE and MARGINES of your paper!

Please, check:

• Options: Page A4 - check in Settings -> job options -> advanced ===> size 210 x 297 mm
• Document security ==> Security method=No, Open password=No, Printing=allowed, Changing documents=Allow, Selecting text=Allow, Adding&Changing=Allow   so NO RESTRICTIONS applied
• If you use LATEX etc. make sure that true type fonts are included - instead of raster fonts
• When you check the final upload, print your paper - in the printing menu DO NOT ALLOW: Reverse pages, Print as image, Fit to Page and Download (Asian/Arabic etc) Fonts (right button). Make sure that all the used fonts are embedded with the PDF file.
• Do not lock the document! We will need to make small editorial text editing, numbering etc.
• PDF ENGLISH version 5 compatibility must be used
• Check PDF ENGLISH version 5 compatibility with Acrobat reader.

POSTERS

There is a poster session organized. Your poster paper will appear at the Poster proceedings. For the presentation you are required to prepare a poster and during the poster session you are expected to explain your research results.

Poster presentation format -  60 (width) x 90 (height) cm - PORTRAIT orientation and take it with you. 
Do not use Landscape format 90 (width) x 60 (height) cm

Last update: 11/06/10 10:50 by: Vaclav Skala